For couples and planners

Wedding seating chart maker

Paste your guest list, seat each family at a table and print your wedding seating chart, free and with no account. The Wedding pass adds a page where guests look up their table, kept up to date as you make changes.

See how it worksWhat the pass adds
Seatwell

Opening your plan…

Seat your wedding, start to finish

Everything in this part is free. Your plan saves in this browser as you go.

  1. 01

    Bring your guest list

    If your wedding website or spreadsheet can save a CSV file, choose it. Or paste the names in. Party, meal and notes come along when your list has them.

  2. 02

    Seat families together

    Give a family the same party name. Drop one of them on a table and Seatwell offers to seat the rest of the party there too.

  3. 03

    Plan around the tricky ones

    Mark two guests to keep apart, and you'll see a warning if they end up at one table. Meal counts for each table update as you move people.

  4. 04

    Add the rehearsal dinner

    Set up your head table, sweetheart table and the rest. Then add a second layout for the rehearsal dinner, with the same guest list.

Wedding pass

Let guests find their own table

With the Wedding pass, guests scan a QR sign at the entrance or open a link, type their name and see where they sit. Move Uncle Dave the night before, and his new table shows as soon as your change is saved online.

  • Guests see only the names that match what they type. The page never lists every guest.
  • A search needs at least 3 letters and shows up to 5 matches.
  • When the plan changes, the QR sign doesn't. There's nothing to reprint.
  • The page is hidden from search engines and closes 60 days after your wedding.
Wedding pass

Meal counts for your caterer, without the spreadsheet

The Wedding pass turns your seating plan into a caterer report and a guest list file. Send them to your caterer and venue in the final week.

  • Caterer report, as a PDF. Each table's guest count, its meal counts and any dietary notes.
  • Caterer list, as a CSV. Every guest with their table, party, meal and notes. It opens in Excel or Google Sheets, so your venue can sort it however they like.
  • Made from the layout on screen. After a change, download them again and the counts are up to date.
Preview of a caterer report: guest count, meal counts and notes for each table of a sample wedding
ana-and-sam-caterer-report.pdf
TableGuestMeal
SweetheartAna LopezFish
SweetheartSam ReedChicken
Table 1Maya PatelVegetarian
Table 1Arjun PatelChicken
Table 1Lena FischerFish
Table 1Tom BeckerChicken
Table 1Ruth BeckerChicken
ana-and-sam-caterer-list.csv, first 7 of 26 rows

Signs and cards for the day

Previews made by Seatwell's own print code, from a sample wedding. The list and the Classic sign are free.

  • Seating list

    Free

    By table or A to Z, on Letter or A4. Print it from your browser, or save it as a PDF from the print window.

  • Preview of the free Classic seating sign, by table, for a sample wedding

    Seating sign

    Free

    The Classic design is free, at 18 × 24 in or 24 × 36 in, by table or A to Z. Free signs carry a small “Made with seatwell.app” line in the corner.

  • Preview of a sheet of Garden place cards for a sample wedding

    Place cards

    Wedding pass

    Tent cards, 4 to a Letter sheet, in all three designs. The pass also adds escort cards, table numbers, and the Garden and Modern signs.

Signs come as a print-ready PDF for a print shop. Seatwell tells you when names would print small for the sign size. Ask your shop for a proof before you print them all.

What the Wedding pass adds

Planning and printing your seating chart stays free. The pass is one payment for your wedding, for the extras that help on the day.

Free

$0No account needed

  • The full editor, for up to 2,000 guests and 300 tables, the same limits as the pass
  • Saved in this browser, with a backup file you can download any time
  • Plain print, by table and A to Z
  • One sign design, with a small “Made with seatwell.app” line

Wedding pass

$15 + tax where it applies

Paid once for one wedding. No subscription.

  • A live find-your-table page and QR sign
  • An edit link for your partner or planner
  • Caterer and venue reports, as PDF and CSV
  • Saved online, so you can open it on any device
  • All 3 sign designs with no credit line, plus place cards, escort cards and table numbers

You buy the pass from inside the editor. Paid items there show a Wedding pass label, so nothing comes as a surprise. You can get a full refund within 14 days. Read the refund terms.

Start your seating chartRead the questions

Wedding seating questions

Can I seat families together?
Yes. Give guests the same party name, like "Patel family", when you add or edit them. When you drop one of them on a table, Seatwell offers to seat the rest of the party there too.
Can I keep two guests apart?
Yes. Mark two guests to keep apart, and Seatwell warns you whenever they end up at the same table. It never moves anyone for you.
Does it have a head table and a sweetheart table?
Yes. Add round tables with up to 40 seats each, rectangle tables, long banquet tables, a head table and a sweetheart table. Name or number each one, then drag it where you want it on the plan.
Can I plan the rehearsal dinner too?
Yes. One plan holds up to 10 layouts with the same guest list, such as the rehearsal dinner and the reception. One Wedding pass covers every layout in your event, and you choose which one guests see when they look up their table.
How do guests find their table on the day?
With the Wedding pass, put the QR sign by the door or send the link in a message. Guests type at least 3 letters of their name and see their table. The page never shows the whole guest list.
How much is the Wedding pass?
$15 + tax where it applies, paid once for your wedding. There's no subscription, and you can get a full refund within 14 days. Making and printing your seating chart stays free.

Not a wedding? Use the free seating chart maker for any party with tables.