No sign-up, no account

Free seating chart maker

Add guests, drag them to tables and print your seating chart. It's free, with no sign-up, and saves in this browser. A one-time Wedding pass adds a live find-your-table page, a partner link and caterer reports.

See how it worksWhat's free and what's paid
Seatwell

Opening your plan…

How to make a seating chart in 3 steps

All three are free, right in the editor above. Live counts show who has a seat, who doesn't and how many seats are left.

  1. 01

    Add your guests

    Type names one per line, paste rows from a spreadsheet, or choose a CSV file. Seatwell guesses which columns hold the name, party, meal and notes, and you can change any guess.

  2. 02

    Drag them to tables

    Add round, rectangle, banquet, head and sweetheart tables, then drag each guest to a table. Drop one person from a family and Seatwell offers to bring the rest. Two guests you marked "keep apart" get a warning if they share a table.

  3. 03

    Print or share

    Print a clean list by table or A to Z, on Letter or A4. Make a sign for the entrance. Or get the Wedding pass and send guests a link to look up their own table.

Wedding pass

A find-your-table page that stays up to date

Guests scan the QR sign by the door or tap the link you send. They type their name and see their table. The page reads your plan as it is now, so a change you make the night before shows up for the next guest who looks.

  • Guests see only the names that match what they type. The page never lists every guest.
  • A search needs at least 3 letters and shows up to 5 matches.
  • When the plan changes, the QR sign doesn't. There's nothing to reprint.
  • The page is hidden from search engines and closes 60 days after your wedding.
Wedding pass

Reports for your caterer and venue

Your caterer needs meal counts. Your venue needs to know who sits where. The Wedding pass makes both from your plan, so you don't count by hand.

  • Caterer report, as a PDF. Each table's guest count, its meal counts and any dietary notes.
  • Caterer list, as a CSV. Every guest with their table, party, meal and notes. It opens in Excel or Google Sheets, so your venue can sort it however they like.
  • Made from the layout on screen. After a change, download them again and the counts are up to date.
Preview of a caterer report: guest count, meal counts and notes for each table of a sample wedding
ana-and-sam-caterer-report.pdf
TableGuestMeal
SweetheartAna LopezFish
SweetheartSam ReedChicken
Table 1Maya PatelVegetarian
Table 1Arjun PatelChicken
Table 1Lena FischerFish
Table 1Tom BeckerChicken
Table 1Ruth BeckerChicken
ana-and-sam-caterer-list.csv, first 7 of 26 rows

What your prints look like

These previews come from the same code that makes your files, using a sample wedding.

  • Seating list

    Free

    By table or A to Z, on Letter or A4. Print it from your browser, or save it as a PDF from the print window.

  • Preview of the free Classic seating sign, by table, for a sample wedding

    Seating sign

    Free

    The Classic design is free, at 18 × 24 in or 24 × 36 in, by table or A to Z. Free signs carry a small “Made with seatwell.app” line in the corner.

  • Preview of a sheet of Garden place cards for a sample wedding

    Place cards

    Wedding pass

    Tent cards, 4 to a Letter sheet, in all three designs. The pass also adds escort cards, table numbers, and the Garden and Modern signs.

Signs come as a print-ready PDF for a print shop. Seatwell tells you when names would print small for the sign size. Ask your shop for a proof before you print them all.

What's free and what's paid

Making and printing a seating chart is free. The Wedding pass is one payment for the extras that help on the day.

Free

$0No account needed

  • The full editor, for up to 2,000 guests and 300 tables, the same limits as the pass
  • Saved in this browser, with a backup file you can download any time
  • Plain print, by table and A to Z
  • One sign design, with a small “Made with seatwell.app” line

Wedding pass

$15 + tax where it applies

Paid once for one wedding. No subscription.

  • A live find-your-table page and QR sign
  • An edit link for your partner or planner
  • Caterer and venue reports, as PDF and CSV
  • Saved online, so you can open it on any device
  • All 3 sign designs with no credit line, plus place cards, escort cards and table numbers

You buy the pass from inside the editor. Paid items there show a Wedding pass label, so nothing comes as a surprise. You can get a full refund within 14 days. Read the refund terms.

Start your seating chartRead the questions

Questions

Is it really free?
Yes. You can add your guests, seat them at tables, save your plan and print it without paying. The free version holds up to 2,000 guests and 300 tables, the same as the paid one. You only pay if you want the extras in the Wedding pass.
Do I need an account?
No. There's no sign-up, and the free version never asks for your email. Open the page and start. The Wedding pass doesn't need an account either. Checkout asks for an email for your receipt, and you get private links instead of a password.
Where is my chart saved?
A free chart is saved in this browser, on this device. It isn't sent to our server. To keep a copy or move it to another computer, download a backup file from the Plan menu. With the Wedding pass, your plan is also saved online, so you can open it on any device.
Can my partner or planner edit it?
Yes, with the Wedding pass. You get a separate edit link to send them, and they can make changes from their own phone or laptop. If you both change the plan at the same time, Seatwell asks which version to keep.
What happens if we change tables the night before?
With the Wedding pass, your guest page reads your plan as it is now. Once your change is saved online, the next guest who searches sees the new table. You don't need to reprint the QR sign. A printed list or sign can't change, so print those last.
What sizes can I print?
The free seating list prints on Letter or A4 paper, by table or A to Z. Seating signs come in 18 × 24 in and 24 × 36 in, as a PDF you can take to a print shop. The Wedding pass adds place cards, escort cards, table numbers and a QR sign, on Letter paper.
When are guest names deleted?
A free plan stays in your browser and never reaches our server. For a Wedding pass event, the guest page closes 60 days after your wedding date, and all event data, including guest names, is deleted 90 days after it. The owner can delete the event sooner at any time.

Planning a wedding? Try the wedding seating chart maker